A new form does not collect the records, chase a missing quote or organise the next decision. Those tasks still need someone with time to do them.
Which plans need the new form?
Changes that started on 1 April 2026 require NSW strata schemes to use the standard form when revising a 10-year capital works fund plan or preparing a replacement plan. An existing plan does not need conversion solely because the new form has arrived if it is not yet being revised or replaced. Check the official guidance before deciding what is due for an individual scheme.
Separate requirements concern initial maintenance schedules for new schemes. Multi-storey schemes also have independent surveyor review and certification requirements for the schedule and initial levy estimates. Treat those as a distinct handover workstream rather than assuming the ordinary plan review covers them.
Start with the schemes already needing attention
Build a list of plans being revised or replaced, with the responsible manager and next decision date. Then identify records that are missing: the existing plan, recent works, contractor information, approved expenditure and unresolved maintenance matters.
A useful progress note says what is missing and who is obtaining it. “Waiting on the plan” is difficult for a colleague to pick up. “Waiting on updated lift information from the contractor before the consultant finalises the draft” makes the next action clear.
Protect time for review
Set aside time to check the returned document against the scheme records and to raise questions with the appropriate adviser. Do not let the time available for review shrink to whatever is left before a meeting notice needs to go out.
Administrative support can gather documents, track responses and organise appointments within an agreed scope. Technical assessments, professional certification and decisions reserved to the owners corporation still belong with the appropriate people. Extra staffing supports the process; it does not replace those responsibilities.
Write a temporary assignment around an outcome
For a cluster of reviews, describe the work as a defined assignment: organise records, follow up outstanding information and prepare a status handover by an agreed date. Specify which systems the person will use and who answers questions. If the task also includes managing a portfolio, make that explicit.
Review progress before the assignment ends. The handover should identify completed work, open questions and the next decision for each scheme. That is more useful than a folder of emails with no explanation.
Discuss temporary or part-time strata support with Strata Temp Co. We match the experience and availability to the work your business needs covered, including during leave, recruitment or a concentrated period of portfolio administration.
If you enjoy organised project work but want a different schedule, register your availability. You can explore suitable opportunities while remaining in your current role.
Official sources
NSW information checked on 23 October 2026. This article discusses staffing and administration, not advice on an individual scheme’s legal position.