The five details that help us distinguish a short-term portfolio gap from a role that needs ongoing management or administrative support.
Make the outcome clear
When a strata business asks for support, the most useful starting point is not a long job description. It is a clear explanation of the work that needs to be done and when it is needed. A short, accurate brief makes it easier to identify an appropriate professional and prepare realistic engagement options.
Explain why the role is needed
Is the requirement annual leave, a resignation, parental leave, a growing portfolio, project delivery or a permanent vacancy? These circumstances affect the duration, level of independence and type of professional required.
Specify the work and level of responsibility
Clarify whether the person will manage a portfolio, support existing managers, handle administration or undertake a particular project. Note meeting responsibilities, committee contact requirements, relevant licence or qualification expectations and who will approve significant decisions.
Confirm the working pattern
Include the start date, anticipated duration, days per week and preferred location. Some businesses need full-time in-office cover, while others can work effectively with two or three days of hybrid support. If your requirements may change, say so at the start.
List your systems
Software familiarity can significantly reduce onboarding time. Identify the platform and level of proficiency needed, including PropertyIQ (PIQ), Strata Master, Urbanise Strata or any other system central to the role. Also identify whether training can be provided.
Share the budget and constraints
A useful proposal takes account of your preferred budget, scope and the practical limits of the assignment. There is little value in presenting a candidate whose hours, location or engagement arrangements are not realistic for the business.
Ready to prepare a brief? Our business enquiry form collects these details and gives us a starting point for a tailored, no-obligation staffing proposal for NSW and ACT strata agencies.
Use a working template
Download the editable staffing brief to organise the requirement before you enquire. You can leave unknown details open. For scope, pricing and onboarding questions, read our guide to hiring a temporary strata manager.